Privacy Policy

We recognize that your privacy is very important and take it seriously. This Privacy Policy describes “ToolsIndex.ai” policies and procedures on the collection, use and disclosure of your information when you use our software, products, services, interact with our websites (including but not limited to ToolsIndex.ai.io and app.ToolsIndex.ai.io), or interact with us directly (collectively the “Services”) and tells you about your privacy rights and how the law protects you.
By using our Services, you consent to our use of your information in accordance with this Privacy Policy. We will not use or share your personal information with anyone except as described in this Privacy Policy. Capitalized terms that are not defined in this Privacy Policy have the meaning given them in our Terms of Service.

With that in mind, this Privacy Policy is designed to describe:

  • Who we are and how to contact us?
  • Our Relationship to You
  • Your rights relating to your Personal Data
  • Whose personal data do we collect?
  • When we may process your personal data?
  • What Personal Data we collect
  • Marketing Communications Preferences
  • How we use your Personal Data and why
  • Who we share your personal Data with?
  • How long we store your Personal Data
  • Where we store your Personal Data
  • How we protect your Personal Data
  • Links to Other Websites & Third Party Applications
  • Customer’s Obligations to Respect Individual User’s Rights
  • Changes to our Privacy Policy

This Privacy Policy is intended to meet our duties of transparency under the "General Data Protection Regulation"("GDPR").

We will post any modifications or changes to this Privacy Policy on this page.

Who We Are and How to Contact Us?

Who we are? Habermedia Inc. a company organized and existing under the laws of the state of Florida (referred to as either "ToolsIndex.ai", "we", "us" or "our" in this Privacy Policy).
Our address is 21399 Marina Cove Cir. #M15, Aventura FL 33180, USA.

How to contact us. If you have any questions about our practices or this Privacy Policy, please contact us at: support@ToolsIndex.ai

Our Relationship to You

It is important that you identify which relationship(s) you have with ToolsIndex.ai to understand ToolsIndex.ai’s data protection obligations and your rights to your Personal Information under this Privacy Policy.

ToolsIndex.ai has the following relationships:

  • A “User” is an individual providing Personal Information to us via our website or other services, software or platforms, such as by signing up for our newsletter or making an account and posting on the forums. Here, ToolsIndex.ai is a data controller.
  • A “Customer” is a specific type of User that has engaged us to act as an agent (a “data processor”) by obtaining our Services. The Customer is the data controller, and ToolsIndex.ai is their data processor.
  • A “Customer End User” is an individual that provides their Personal Information to our Customers. We do not control the purposes or the means by which their Personal Information is collected, and we are not in a direct relationship with Customer End Users.
    If Customer End User who seeks access, or who seeks to correct, amend, or delete inaccurate data should direct their query to the ToolsIndex.ai customer (the data controller) whose ToolsIndex.ai Enabled Site you are using. If requested to remove data we will respond within a reasonable timeframe. In certain circumstances we may be required by law to retain your personal information, or may need to retain your personal information in order to continue providing a service.

Hereinafter we may refer to Customers and Users collectively as “You.”

Your Rights Relating to Your Personal Data

You have the right under this Privacy Policy to:

  • Request access to your Personal Data. If you are in certain jurisdictions, this enables you to receive a copy of the Personal Data we hold about you and to check that we are lawfully processing it.
  • Request correction of the Personal Data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your Personal Data. This enables you to ask us to delete or remove Personal Data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your Personal Data where you have exercised your right to object to processing (see below).
  • Object to processing of your Personal Data. This right exists where we are relying on a legitimate interest as the legal basis for our processing and there is something about your particular situation, which makes you want to object to processing of your Personal Data on this ground. You also have the right to object where we are processing your Personal Data for direct marketing purposes.
  • Request the restriction of processing of your Personal Data. This enables you to ask us to suspend the processing of Personal Data about you in certain scenarios (for example if you want us to establish its accuracy or the reason for processing it).
  • Request the transfer of your Personal Data. If you are in certain jurisdictions, we will provide to you, or a third party you have chosen, your Personal Data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
  • Withdraw consent. This right only exists where we are relying on consent to process your Personal Data ("Consent Withdrawal"). If you withdraw your consent, we may not be able to provide you with access to certain specific functionalities of our Site. We will advise you if this is the case at the time you withdraw your consent.

How to exercise your rights. If you want to exercise any of the rights described above, please contact us using the contact details in Who We Are and How to Contact Us.

Typically, you will not have to pay a fee to access your Personal Data (or to exercise any of the other rights). However, except in relation to Consent Withdrawal, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive, or, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Complaints
If you would like to submit a complaint regarding this Privacy Policy or our practices in relation to your Personal Data, please contact us at: support@ToolsIndex.ai with the subject: ‘Data privacy’.
We will reply to your complaint as soon as we can.

If you feel that your complaint has not been adequately resolved, please note that if you are in the EU the GDPR gives you the right to contact your local data protection supervisory authority. You can find information on your country’s data protection authority here.

Whose personal data do we collect?

We may process your personal data, if:

  • You are our potential or current client;
  • You are an entity (or you are providing services to an entity), that we want to sell our services to;
  • You are providing services / work for our client or to an entity, that uses our services or platform developed by us (you act on behalf of them e.g. as their employee, associate, representative);
  • You are interested in actions that we undertake (e.g. as part of contact with media).

When we may process your personal data?

We may process your personal data received directly from You or from other sources. Therefore, your personal data may be processed:

  • If you have provided us with your personal data via various means of communication (e.g. by sending us an inquiry, via email, via our websites);
  • In the case of conclusion or performance of a contract, including in case when your personal data has been provided to us as contact data for the purpose of proper performance of the above contract;
  • If we have received your personal data from another source (e.g. from an entity that is our contractor / client, during events or from publicly available sources / websites).

What Personal Data we collect

ToolsIndex.ai uses Personal Data we collect to provide the Services, maintain security, monitor aggregate metrics such as total number of visitors, traffic, and demographic patterns, and track user content and users as necessary to comply with the Digital Millennium Copyright Act and other applicable laws.

We collect information in three ways: if and when you provide information to us, automatically through operating our services, and from outside sources.

Information You Provide to Us. The amount and type of information depends on the context and how we use the information. Here are some examples:

  • Registration Information: We ask for basic information from you in order to set up your account - for example, your name, phone number and email address.
  • Transaction and Billing Information: If you buy something from us, you will provide additional personal and payment information that is required to process the transaction and your payment, such as your name, credit card information, and contact information. We process this data, but it is stored with a compliant 3rd party.
  • Content Information: In connection with using the Services, you may generate content that provides us with additional information about you.
  • Credentials: In connection with using the Services, you may provide us with credentials for your website (like SSH, FTP, and SFTP username and password).
  • Communications with Us: You may also provide us information when you respond to surveys or communicate with us about a support question.

Information We Collect Automatically. We also collect some information automatically:

  • Log Information: we collect information that web browsers, mobile devices, and servers typically make available, such as the browser type, IP address, unique device identifiers, language preference, referring site, the date and time of access, operating system, and mobile network information. We collect log information when you use our Services.
  • Usage Information: We collect information about your usage of our Services. For example, we collect information about the actions that site administrators and users perform on a site–in other words, who did what, when and to what thing on a site (e.g., [username] deleted “[content]” at [time/date]). We also collect information about what happens when you use our Services along with information about your device (e.g., mobile screen size, name of cellular network, and mobile device manufacturer). We use this information to, for example, provide our Services to you, as well as get insights on how people use our Services, so we can make our Services better.
  • Location Information: We may determine the approximate location of your device from your IP address. We collect and use this information to, for example, calculate how many people visit our Services from certain geographic regions. We may also collect information about your precise location via our mobile apps (when, for example, you post a photograph with location information) if you allow us to do so through your mobile device operating system’s permissions.
  • Information from Cookies & Other Technologies: Please check our Cookies Policy.

Information We Collect from Other Sources. We may also get information about you from other sources. For example, if you connect your account to a third-party service provider, we may receive information from that service. The information we receive depends on which services you authorize and any options that are available. We may also get information from third party services about individuals who are not yet our, which we may use, for example, for marketing and advertising purposes.

Aggregated Data. We may also collect, use and share "Aggregated Data" for any purpose. Aggregated Data may be derived from your Personal Data, but once in aggregated form it will not constitute Personal Data as this data does not directly or indirectly reveal your identity. However, if we combine or connect Aggregated Data with your Personal Data so that it can directly or indirectly identify you, we treat the combined data as Personal Data which will be used in accordance with this Privacy Policy.

No Special Categories of Personal Data. We do not collect any "Special Categories of Personal Data" about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sexual orientation, political opinions, trade union membership). Nor do we collect any information about criminal convictions and offences.

Children's Data. We do not knowingly solicit personal information of children under the age of 16. We do not knowingly collect personal information of and from children under the age of 16. If we learn that a child under the age of 16 has provided us with personal information without parental consent, we will take steps to delete it.

Public Data. Information that you choose to make public can be disclosed publicly. That means, of course, that information like any content that you make public on your website is all available to others. Public information may also be indexed by search engines or used by third parties. Please keep all of this in mind when deciding what you would like to share.

Marketing Communications Preferences

You can ask us to stop sending you marketing messages or modify your email preferences at any time through any of the following methods:

  • by following the opt-out links on any marketing message sent to you; or
  • by contacting us at any time using the contact details in Who We Are and How to Contact Us.

Where you opt out of receiving these marketing messages, this will not apply to Personal Data provided to us as a result of emails relating to existing or pending hires, using the Services or consent to direct marketing communications.

How We Use Your Personal Data and Why

We generally use Personal Data for the following: to deliver and improve our Services; to manage our software and provide you with customer and technical support; to perform research and analysis about our software; to verify your identity and prevent fraud or other unauthorized or illegal activity; to enforce or exercise any rights in our Terms of Service;

In respect of each of the purposes for which we use your Personal Data, the GDPR requires us to ensure that we have a legal basis for that use if you are within the EU. The legal bases depend on the Services you use and how you use them. This means we collect and use your Personal Data only where:

  • We need it to provide you the Services, including to operate the Services, provide customer support and personalized features and to protect the safety and security of the Services;
  • It satisfies a legitimate interest (which is not overridden by your data protection interests), such as for research and development, to market and promote the Services and to protect our legal rights and interests; or
  • We need to process your data to comply with a legal or regulatory obligation.

We may also rely on your consent as a legal basis for using your Personal Data where we have expressly sought it for a specific purpose. If we do rely on your consent to a use of your Personal Data, you have the right to change your mind at any time (but this will not affect any processing that has already taken place). We have set out below, in a table format, more detailed examples of relevant purposes for which we may use your Personal Data.

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